3 veckor sedan
Annons-ID: 15082467

Office Coordinator to a tech-company in the gaming industry!

In the role as Office Coordinator, you will be an important part of the relationship with all occupants and visitors within the company. Facilitating and overseeing the daily operations of the office will be your main focus, while simultaneously being the face of the Real-Estate and Facilities organization. We are looking for someone who thrives in a social environment, is outgoing, and a natural morale booster! If this sounds like an exciting opportunity, don't hesitate to apply today, as we work with continuous selection.

Om tjänsten

As Office Coordinator, you will be an integral part of the daily operations at the Stockholm office. It is your job to make sure that both internal employees and external visitors and vendors are tended to and taken care of. Your responsibilities also include oversight of all facility management-related services.

Du erbjuds/You are offered

  • A role at an international company in an exciting industry
  • A social work environment with both internal and external contact
  • An involved Consultant Manager who will guide and support you in your career

As a consultant at Academic Work, we offer great possibilities for your professional growth, growing your network, and creating valuable connections for the future. Read more about our consultant offer

Arbetsuppgifter

Within this role, job duties will include but won't be limited to:

  • Serve as the “face of the Global Real Estate & Facilities” organization to all occupants and visitors within the studio
  • Oversight of all hospitality-related services
  • Manage reception desk including shipping & receiving activities
  • Greet all visitors and manage visitor process including NDA’s
  • Coordinate daily pantry/commissary and catering as well as needs for internal or customer events
  • Scheduling transportation services for visitors and guests
  • Schedule and coordinate employee activities as required
  • Order and stock adequate supplies for the office and necessary departments
  • Coordinate setups for all new employees and assist with orientation
  • Oversight of all facility management-related services
  • Assist with inventory management, invoice management and budget tracking
  • Assist with vendor management including escorting vendor onsite if necessary
  • Coordinate all maintenance and repair issues between the building, property management, and outside vendors
  • Manage office cleanliness and communication with janitorial staff
  • Create Facilities and/or IT helpdesk tickets as needed
  • Resolve site specific facilities tickets
  • Assist with moves within the space and space planning
  • Oversight of safety & security-related services
  • Utilize the physical security system and continuously follow the global security policy
  • Coordinate/create access cards for visitors
  • Maintain vendor access card inventory
  • Jointly responsible for the local office intranet page
  • Assist with all workplace health, safety, and environmental initiatives, including global or regional programs as mandated by law or policy
  • Management of all site documentation including vendor invoices, documents required for legal compliance and site specific records
  • Assist with global or regional facilities programs and policies

Vi söker dig som

Requirements:

  • 1-2 years of experience of work in facilities management or office operations
  • Swedish and English language skills, both written and verbal
  • Proven performance in delivering best-in-class customer service
  • Financial acumen
  • Ability to multitask and prioritize
  • Detail-oriented, with an ability to work with little direct supervision
  • Familiarity with office applications; prior experience with Google Suite, Slack, Zoom, MS Office and Google Docs Experience is an advantage

It is extra meritous if you have basic IT-knowledge. We see it as very important that you are a morale-boosting person who really tries to make your colleagues' work lives more fun and motivating!

You need to be:

  • Service-minded
  • Communicative
  • Networker

Övrig information/ Other information

  • Start: According to agreement
  • Omfattning: Part-time, 50%
  • Placering: Södermalm, Stockholm

The recruitment process is handled by Academic Work, and it is the client's request that all questions regarding the job are handled by Academic Work.

We are continuously going through the selection process, and the ad can be taken down before the position is filled if we have moved on to the interview phase.

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